Our notes and systems are how we make sense of the world, of ourselves and of our work. For the most part, my note-taking and information retrieval has lurched from project to project. My method of writing has focused on what I need to produce now. I have a method—or at least a notion of an approach—that works for me, despite largely being internal, abstract and fuzzy. Once I know what I am doing, I can usually get it done, and done well. Until then, precious little of value is likely to be produced. I’m coming to terms with the fact that regardless of my track record to date, this might not be the most efficient way of getting things done.
Notes are the ephemera of our lives. Theoretically short-term and transitory, they have become on-going collections of thoughts, scrawls, screeds and snippets of information. By attempting to manage my notes and maintain my records, I’ve gotten good at two dimensions: keeping track of the minutiae of my day, and hoarding the articles, papers and books that I find interesting and meaningful. Where I struggle is in bridging the gap. Notes are about more than just day-to-day musings and lists. References aren’t just there to look pretty on a shelf (really, they’re not). Finding a way to make and sustain meaningful connections between them is an essential challenge.
One of the essential questions we need to ask in getting to better systems for our notes, thoughts and references is why we have systems in the first place. We live in a constantly connected world; wouldn’t we be better off just Googling for what we need when we need it? The reality is that this is an answer that not only doesn’t satisfy our inner hoarder; it also ignores the very personal and unique forms that our systems take. This isn’t just about capturing materials we get from elsewhere and making sense of them. It is relating to how those materials—and those notes we generate ourselves—define and shape the work that we do.